Greenfox Windows & Doors

Administrative Coordinator

Location: Edmonton, AB

Are you organized, detail-oriented, and skilled at managing calendars? Greenfox Windows & Doors is hiring an Administrative Coordinator to coordinate installations, service calls, and deliveries while keeping operations on track.

We are one of Alberta's leading providers of energy-efficient windows and doors, known for craftsmanship, customer care, and a supportive team culture. Many of our employees build long-term careers with us.

In this role, you'll manage schedules, confirm appointments, and coordinate with vendors and installers to ensure projects run smoothly and customers stay informed.

What you'll do

• Enter shipping and installation details into our CRM (MarketSharp) and build accurate schedules
• Coordinate with suppliers and installation teams on timelines
• Issue and track work orders to ensure completion and documentation
• Schedule customer measurements and confirm appointments
• Monitor calendars, resolve scheduling conflicts, and adjust as needed
• Respond promptly to staff and customer inquiries
• Support process improvements and training initiatives

What you bring

• Strong organizational and scheduling skills
• Clear written and verbal communication
• Experience in scheduling, coordination, or administration (preferred)
• CRM knowledge (MarketSharp an asset)
• Detail-oriented, reliable, and customer-focused

What we offer

• Full-time salaried position
• Hourly rate at $18 to $22 per hour, based on experience.
• 100% employer-paid extended health & dental after probation
• RRSP matching program
• Gym membership discounts
• Employee referral bonus and team events
• On-site parking
• Supportive, growth-focused work environment

Greenfox Windows & Doors is an equal opportunity employer committed to diversity and inclusion. We welcome applicants from all backgrounds and experiences.